ISOTC46/SC11 has drafted an explanatory document to help organizations implement the "Documented information" clause of other Management System Standards, such as ISO 9001:2015 or ISO 14001:2015. The document is free available from this website.
The term ‘Documented information’ was introduced as part of the common terms for Management System Standards (MSS), and requirements related to documentation are grouped in Appendix 1, clause 7.5.
Clause 7.5 includes significant changes compared with former versions of MSS, and is aligned with best practice in the document and records management field.
Based on best practice and experience in the transition to a digital environment, in 2011 ISO 30300 Management systems for records – Fundamentals and vocabulary and ISO 30301-Management systems for records- Requirements were published as the first products of a series of standards. This series, apart from constituting a Management System Standard by itself, can help and support organizations to implement documentation requirements of other management systems.
The purpose of this paper is to explain how the processes and controls in ISO 30301 can help to implement the requirements of the ‘documented information’ clause (7.5).