Communiqué on the 1st meeting of ISO/TC 251 Asset Management

Communiqué on the 1st meeting of ISO/TC 251 Asset Management

By Charles Corrie

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The primary purpose of the 1st meeting of the TC was to receive feedback from its members on the adoption and use of the standards since their publication, and to plan the programme of work for the TC into the near future.

Communiqué on the 1st meeting of ISO/TC 251 Asset management, 11 to 13 November 2015, Yokohama, Japan.

ISO/PC 251 had held its fifth meeting in April/May 2013. Following that meeting Final Draft International Standard (FDIS) versions of its three standards ( ISO 55000, ISO 55001 and ISO 55002) had been released for ballot; each had been approved by a significant majority, allowing the standards to be published in January 2014.

In addition, a project in ISO/CASCO for the development of ISO/IEC TS 17021-5 on auditing competency requirements for asset management systems had been completed and it had been published in April 2014.

Several members had indicated in their FDIS ballot responses that they considered the maturity of ISO 55002 in particular could be improved, and suggested an early review and revision of that standard.

In considering this matter the Secretariat of the PC had released a strategy paper recommending that the PC should seek to be converted into a full ISO Technical Committee, and that an early review of all three standards should be considered.

This proposal was circulated and was approved; consequently the PC applied for conversion into a TC. This application was submitted to the ISO/TMB for consideration, resulting in the establishment of ISO/TC 251 in March 2015. The Secretariat was awarded to BSI from the UK, with Mr Rhys Davies being appointed as Chairman (Mr Davies was also the former ISO/PC 251 Chairman).

The migration from the PC into the TC caused some slight changes in membership, so that the TC now has 25 P-members, 12 O-members and 16 Liaisons, whereas the PC had 31P, 10 O and 18 L members.

The primary purpose of the 1st meeting of the TC was to receive feedback from its members on the adoption and use of the standards since their publication, and to plan the programme of work for the TC into the near future.

The Chairman noted that a considerable number of translations of the standards had already been published (including English, French, Spanish, Russian, Chinese, Japanese, Dutch, Swedish, Brazilian Portuguese), which would enable their use in most parts of the world.

 

Delegates to the meeting

The Nissan Maru sail training ship and conference centre

The TC received 14 presentations on national standards bodies’ adoptions of the standards. These showed that:

  1. traditional infrastructure organizations (e.g. highways, railways, utilities, water companies, gas and power distribution networks) have been showing a great deal of interest in the use of the standards, while others (e.g. airports, ports, hospitals) are also showing interest in using them
  2. in some countries, government bodies (e.g. treasury departments), regulators, municipalities are looking into requiring their use
  3. some new sectors (e.g. pharmaceuticals, internet companies, food producers) are making tentative steps towards using them
  4. there are areas where the NSBs felt the standards were good, and areas where they felt they could be improved.

The TC also received liaison reports from

  1. ISO/IEC JTC1/SC 7 on it development of its ISO/IEC 19770 standards on I.T. asset management
  2. ISO/TC 224 on its work in developing standards on asset management for the water industries
  3. ISO/TC108/SC5 proposing a joint working group to assist it in the development of standards for condition monitoring.

The Secretary presented a report on the activities of the ISO/TMB/TAG13- JTCG (Joint Technical Coordination Group for management system standards), which indicated

  1. The establishment of a Task Group to revise the ISO handbook on the “Integrated Use of Management System Standards” (IUMSS)
  2. The proposal to conduct a formal review of the Annex SL “High Level Structure” for management system standards in 2017.

The TC received three proposals for new work items:

  1. On the boundaries, similarities and differences between Accounting Standards and ISO 5500Xs
  2. On public wealth and asset management
  3. For a Working Group to examine issues in relation to finance and the integrated use of management systems

The Chairman concluded that the main aims of the TC at this point in time should be to:

  1. Maintain the current standards
  2. Provide additional guidance in specific areas (e.g. finance and risk) to assist users
  3. Be proactive in engaging with other ISO and IEC TCs that are developing standards with asset management elements
  4. Be proactive in engaging with other external asset management institutes, associations, etc.
  5. Obtain more feedback on the current use of its standards

It was noted that the TC would need to confirm a Strategic Business Plan for submission to the ISO/TMB. While an initial draft had been circulated very shortly before the meeting, many of the submissions and discussions would be taken forward to revise it, before it would be re-circulated out to members for their approval. In addition the secretariat would need to conduct a survey of members in order to obtain some of the quantitative data required to be included in such a plan.

The TC conducted an exercise to determine 

  1. The extent of changes needed to ISO 55002
  2. Areas where additional guidance could usefully be provided

The TC agreed there was a need for an immediate revision of ISO 55002, and that ISO 55000 and ISO 55001 should be sent forward for an early review in January 2016, as had been outlined in the ISO/PC 251 strategy paper. It was noted that the timing for any potential revision of the standards would overlap with any work in the JTCG on revising the Annex SL “High Level Structure”, and that the TC would need to monitor the activities of the JTCG closely.

The TC agreed to establish four new working groups:

  • WG1 on communications
  • WG2 for obtaining feedback on the current standards
  • WG3 to examine issues relating to finance
  • WG4 for the revision of ISO 55002

Additionally, the TC agreed to establish a Chairman’s Advisory Group (CAG) to provide strategic advice to the Chairman, and to review work item proposals and make recommendations on them to the TC. Each member will be invited to nominate one delegate to participate in the CAG.

In closing the meeting the Chairman stated that he considered that the committee had a good body of work to keep it active for the foreseeable future, and thanked all the members for their contributions.

The Chairman formally thanked the hosts, the Japanese Industrial Standards Committee (JISC) and the Kyoto Business Research Centre (KBRC) for having provided such excellent facilities and hospitality during the meeting. He also recognized the efforts of Dr Helena Alegre from the International Water Association in bringing together the TC’s meeting along with the LESAM conference on Strategic Water Asset Management.

Specific thanks are owed to Dr Hirotaka Kawano, Dr Osamu Fujiki, Dr Kiyoshi Kobayashi, Mr Yoshiaki Hirao,

Ms. Kunie Oshima, and their colleagues from KBRC, for their exceptional efforts in planning, organizing, and supporting the meeting.

Charles Corrie
For the BSI Secretariat of ISO/TC 251
charles.corrie@bsigroup.com