All Plenary participants are strongly encouraged to attend at least one of the Cisco Webex virtual preparation sessions and to read the Plenary guidelines listed below before the Plenary begins on September 21st. Click on the header to read more...
The purpose of these sessions is to familiarize delegates with the teleconferencing software (Cisco Webex) being used. We also review guidelines for participation in a virtual plenary below.
- How to mute
- How to raise hand
- Test audio
- Test microphone
- Test viewing screen share
- How to identify yourself
Four preparation calls are scheduled. Please try to attend at least one of these sessions. Please arrive 20 minutes early.
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Tuesday September 8th, 2020 |
5:00 AM US PT
8:00 AM US ET
1:00 PM UK
2:00 PM EU
8:00 PM CN
9:00 PM JP
10:00 PM AU
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ISO TC68 Virtual Plenary Meeting Practice Hosted by Janet Busch
Tuesday, Sep 8, 2020 8:00 am | 1 hour | (UTC-04:00) Eastern Time (US & Canada) Meeting number: 132 349 1089 Password: Jg8YPFbpH45 https://ascx9.webex.com/ascx9/j.php?MTID=m9605ec680e641112c454c19db4bd704d
Join by video system Dial 1323491089@ascx9.webex.com You can also dial 173.243.2.68 and enter your meeting number.
Join by phone +1-415-655-0001 US Toll +1-646-992-2010 United States Toll (New York City) Access code: 132 349 1089
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Tuesday September 8th, 2020 (Wednesday September 16th 2020) |
5:00 PM US PT
8:00 PM US ET
WED 1:00 AM UK
WED 2:00 AM EU
WED 8:00 AM CN
WED 9:00 AM JP
WED 10:00 AM AU
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ISO TC68 Virtual Plenary Meeting Practice Hosted by Janet Busch
Tuesday, Sep 8, 2020 8:00 pm | 1 hour | (UTC-04:00) Eastern Time (US & Canada) Meeting number: 132 723 2050 Password: YWwNJ3Hdk68 https://ascx9.webex.com/ascx9/j.php?MTID=md714d3bd97c6eaf04739ce329ae32176
Join by video system Dial 1327232050@ascx9.webex.com You can also dial 173.243.2.68 and enter your meeting number.
Join by phone +1-415-655-0001 US Toll +1-646-992-2010 United States Toll (New York City) Access code: 132 723 2050
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Tuesday September 15th, 2020 |
5:00 AM US PT
8:00 AM US ET
1:00 PM UK
2:00 PM EU
8:00 PM CN
9:00 PM JP
10:00 PM AU
|
ISO TC68 Virtual Plenary Meeting Practice Hosted by Janet Busch
Tuesday, Sep 15, 2020 8:00 am | 1 hour | (UTC-04:00) Eastern Time (US & Canada) Meeting number: 132 199 1580 Password: KQzN2FCB62Z https://ascx9.webex.com/ascx9/j.php?MTID=m0745ad2b59216244cc95f46f8ecf92b0
Join by video system Dial 1321991580@ascx9.webex.com You can also dial 173.243.2.68 and enter your meeting number.
Join by phone +1-415-655-0001 US Toll +1-646-992-2010 United States Toll (New York City) Access code: 132 199 1580
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Tuesday September 15th, 2020 (Wednesday September 16th 2020) |
5:00 PM US PT
8:00 PM US ET
WED 1:00 AM UK
WED 2:00 AM EU
WED 8:00 AM CN
WED 9:00 AM JP
WED 10:00 AM AU
|
ISO TC68 Virtual Plenary Meeting Practice Hosted by Janet Busch
Tuesday, Sep 15, 2020 8:00 pm | 1 hour | (UTC-04:00) Eastern Time (US & Canada) Meeting number: 132 881 7457 Password: TJpbyUc7G83 https://ascx9.webex.com/ascx9/j.php?MTID=mc266901af7c8f8abb1a18b2f4569f268
Join by video system Dial 1328817457@ascx9.webex.com You can also dial 173.243.2.68 and enter your meeting number.
Join by phone +1-415-655-0001 US Toll +1-646-992-2010 United States Toll (New York City) Access code: 132 881 7457
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Excerpts for members from ISO Virtual Plenary Meeting Guidelines:
Meeting Participants – prior to meeting
• Register for the meeting as usual through the ISO Meetings Platform. Note that only registered members of a committee or working group can participate in an ISO meeting, and sharing meeting access with ineligible participants is not permitted.
• Request any final changes to the agenda before the stated deadlines.
• For committee meetings, confirm with your Mirror Committee who will serve as the Head of Delegation, who will speak on behalf of their national delegates and may invite other delegates to speak. Make sure that the Committee Manager is informed as to who has been designated as the Head of Delegation.
• Work out a communications plan among your delegates to be used during the virtual meeting. Do not use the meeting chat function for private communications to coordinate views among your delegation members. Use other tools such as text, WhatsApp, etc."
Meeting Participants – start of meeting
• Select a quiet location, away from pets, children and other distractions. Turn off TV/music.
• Test your connection well in advance. Aim to connect to the meeting 15-20 minutes beforehand to ensure it starts on time
• Ensure mute is selected when joining to avoid background noise – all participants should enter a meeting on mute and put on a headset.
• If your meeting is expected to have high attendance or there are problems with bandwidth, turn off the video/camera function.
• If you are co-located with another participant, consider connecting with a Cisco Webex session.
• Consider downloading the documents relevant to the meeting (agenda, draft document, table of comments, etc.) and have them ready for when the meeting starts.
• Be prepared when your agenda item or technical contribution comes up during the meeting. Heads of Delegation should be prepared to describe national positions when necessary.
Make sure you rename yourself using the following conventions:
- How to identify the Head of Delegation – rename to (HOD_NSB_FirstName_LastName), example (HOD_ANSI_Roy DeCicco) Note: include parantheses
- How to identify a national standards body member – rename to NSB_FirstName_LastName, example CH_Sandra_Roth Note: no parantheses
- How to identify a liaison member – rename to ZL_organization_FirstName_lastName, example ZL_ISITC_Lisa_Iagatta Note: no parentheses
Meeting Participants – during meeting
• If you are late in joining the call, use the chat function to announce your arrival and wait for the meeting manager to recognize you, or wait for a break.
• If you have technology issues or need call details - contact someone you know who is on the
call other than the Committee Manager or Convenor. They are likely to be involved in starting the call and may not be checking emails, text messages, etc.
• If your sound quality is low, consider hanging up and using the 'Call Back' function.
• In a committee meeting, start by identifying your affiliation (national body or organization) and your name. In a working group meeting, only say your name.
• Use ‘Raise Hand’ function first before speaking.
• Speak one at a time, be brief, clear and speak slowly.
• Mute your line when not speaking.
• Do not put the conference call on 'hold' to take another call – particularly in the event you have 'hold' music that all participants will be able to hear. Please consider hanging up to take the other call, and re-dial back into the ISO meeting afterward.
• When voting/commenting, follow instructions given by the Committee Manager/Convenor – using the Yes/No function, or using the chat function on the electronic meeting tool to indicate:
The national body or liaison organization you represent.
Your voting position, e.g. “BSI: yes” or “JISC: no” to ensure that the votes are correctly counted by the committee leadership.
It is preferred that only the Heads of Delegation in a committee meeting use the chat function if there are many participants, to ensure the Committee Manager has enough control over discussion flow.